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Meeting conducted by conference call. In attendance, Andrew Kugler, Edward Soutwick, and David Remer.
Old Business
Minutes of July Meeting approved
Continue reading "Minutes: Board Meeting 8-9-2010, 9PM CST" »
Meeting convened 8PM CST by conference call. In attendance, David Remer and Edward Southwick, Jr.
Old Business:
A review of 2nd quarter financial records maintained by David Remer and Edward Southwick revealed a discrepancy of $93. Mr. Southwick and Remer will exchange data on 2nd Quarter financial data and locate and reconcile the difference.
Vote Out Incumbents Democracy
Minutes of Board Meeting convened February 28, 2010 8PM CST
In attendance via conference call, Edward Southwick and David Remer
Old Business
Continue reading "February 28, 2010 Board Meeting Minutes" »
Vote Out Incumbents Democracy
Minutes of Board Meeting convened November 24, 2009 at 9 PM CST
In attendance via conference call, Edward Southwick, Andrew Kugler, and David Remer
Old Business
Board members reviewed and accepted the third quarter 2009 financial statement. Cash balance at the end of the quarter was $3421.20.
David Remer presented receipts for expenses in providing VOID with postage and office supplies for conducting its membership and supporter activities. Total of receipts was 160.04. Motion was made to authorize reimbursement to David Remer for these expenses. Motion carried unanimously.
Remer reported that our Texas State Franchise Report was filed in a timely manner on Oct. 26, 2009. No taxes were due or payable.
VOID Board of Directors - Meeting Minutes
Via Conference Call
Sunday, July 26, 2009 2:00PM - Sunday, July 26, 2009 3:30PM
ATTENDEES:
David R. Remer, President
Stephanie Crist, Secretary
PURPOSE: To transition Board between Treasurers.
VOID Board of Directors - Meeting Minutes
Via E-mail Exchange
Thursday, March 19, 2009 7:00PM - Thursday, March 26, 2009 9:00PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To strategize activities during the 2010 election cycle.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Thursday, March 12, 2009 7:00PM - 8:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To assess activities during the 2008 election cycle and outline activities for the 2010 election cycle.
Board Meeting
Conducted by email with motion presented in email sent on 11-19-08 and all votes returned on 11-19-08, the last one received 2:16 PM CST. Motion topic is purchase of dedicated hosting service account.
In an email initiated by director Stephanie Crist, the proposal was put forth to expend funds prior to the election in some form of advertising both raising awareness of VOID and recommending anti-incumbent voting.
The motion was put to the Board for vote by email on 10-27-08 by David Remer, whether to expend funds for this purpose or retain those funds for VOID growth needs between the 2008 and 2010 elections. By 2 votes, and one abstention, the motion carried by return email, the last email received on Oct. 27, 2008 at 7:26 PM CST, to retain cash funds for growth needs incurred through the 2010 election cycle.
Recording was made for these minutes and emails secured.
Minutes by David Remer.
Board Meeting Minutes
Convened July 17, 2008 10:15 AM
Conducted by conference call.
Members present: David Remer, Daniel Summars. Stephanie Crist was unavailable.
The motion was made by David Remer for VOID to sponsor the new political debate and information web site named PoliWatch. Summars, seconded and the vote carried unanimously.
Minutes
Board Meeting March 21, 2008
In attendance by conference call:
David Remer
Daniel Summars
Old Business:
Treasurer's Report
Treasurer Summars reports our Cash balance is $1526.44
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Wednesday, November 28, 2007 8:00PM - 8:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To vote on an expenditure to purchase an email list of potential supporters for direct contact regarding VOID's purposes.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Monday, October 29, 2007 8:00PM - 9:00PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To review progress of current projects and to discuss fund-raising avenues that can be utilized to further VOID's Mission.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Thursday, May 24, 2007 7:30PM - 8:45PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To review Treasurer's report and to begin preparations for the 2008 election cycle.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Sunday, May 20, 2007 7:30PM - 8:30PM
ATTENDEES:
David R. Remer, President
Stephanie Crist, Secretary
PURPOSE: To review progress of current projects and to plan a brainstorming session for VOID supporters.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Wednesday, January 31, 2007 8:30PM - 10:00PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To review the progress of current projects and to plan VOID objectives for 2007 and 2008.
MEETING SUMMARY:
1. All members of the VOID Board of Directors were in attendance.
2. Daniel Summars provided the Treasurer's Report to Board for review. Our cash balance is $1,460.65. Our total in-kind and cash receipts are $2,529.25.
3. VOID staff is currently working on several projects to improve the services our organization provides to the voting public. These include state websites, a secure database for supporter information, a voter self-education guide, and a book. All are progressing at an acceptable pace.
4. The Board discussed ways to reach out to supporters and gain momentum in supporter activation.
5. The Board determined the main objective of 2007: Develop value in VOID membership by providing members and supporters with a variety of new services, reference materials, and ways to participate in the VOID organization.
6. The Board determined the main objective of 2008: Utilize all of VOID's services, out-reach efforts, and reference materials to motivate supporters to action and to encourage voters to VOID corrupt incumbents.
7. The Board has unanimously agreed to lower Membership Fees to $15 for individuals and $25 for families, in the hopes to make membership more affordable to interested supporters.
8. The Board devoted a significant amount of time brainstorming possible outlets of our limited resources. Due to time constraints and the nature of material covered, David Remer tabled the discussion of organizing activities and monthly meetings until the next Board meeting.
9. Meeting was adjourned.
Minutes of VOID Board Meeting, 10-23-2006
Meeting conducted by conference call.
In attendance, David R. Remer, Daniel Summars. Stephanie Crist was unable to attend.
Old Business:
Treasurer's Report
Accounts update
9/29/06 Bank stmt bal. 1013.67
10-23-06 Paypal 284.74
Total Cash on Hand, $1298.41
WebSite Updates:
Remer reported the following:
Indiana State VOID site now online. Another will be in the next 48 hours.
Update on Voter Education Information:
Summars and Remer agreed that it will be more efficient for each State's web page personnel be responsible for implementing a voter education web page, which would include generic material from the National VOID organization, but, be filled out with specifics for the Local VOID chapter by the State's VOID volunteers.
New Business:
Allocation of funds to targeted district get out the vote operation:
Summars and Remer agreed that if it is possible to contribute money to a district non-volunteer organization dedicated to turning out voters on a non-partisan basis, we should explore that option before the Election. Remer agreed to research the options.
Motion to adjourn was agreed to.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Monday, September 4, 2006 7:30PM - 8:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To review the progress of current projects and to consider new projects which will further VOID's progress in succeeding in our Mission.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Tuesday, August 8, 2006 7:30PM - 9:00PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To review progress of current projects and to determine ways to advance VOID's mission through coalition-building and increasing activity of supporters.
VOID Board of Directors - Meeting Minutes
Via Internet 3-way conferencing
Sunday, July 9, 2006 7:30PM - 9:00PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: To review progress of current projects and to determine the prices to be charged for the newly acquired VOID window stickers.
Board Minutes for 6-6-06 8PM via conference call, all members present..
Old Business:
-Adoption of Minutes - Minutes for April's meeting were not available and will be adopted in July's meeting.
New Business:
Local VOID Groups
-After sending out the information about Local VOID Groups to potentially interested persons, we got zero response. Obviously, some revisions are needed. The Board discussed a to step process called unaffiliated and affiliated. Unaffiliated would be granting certain license to use VOID materials to generate interest and membership in a local group. The unaffiliated group would not however be affiliated with VOID and would not be permitted to use VOID's name or claim any connection to VOID.
Minutes April 30, 2006
Meeting was convened by conference call at 7:30PM. All board members were in attendance.
Old Business:
-Minutes for previous meeting were adopted.
-Remer submitted for Board review recommended changes to the Local Void Group Instruction manual.
New Business:
-Remer advised of a potential sale of WatchBlog, a political debate and editorial web site with a large readership. Discussion took place regarding the pros and cons of VOID buying WatchBlog, continuing its operations while also placing VOID advertising on the WatchBlog site.
The Board agreed that Remer should obtain more details regarding the sale of WatchBlog.
Meeting was adjourned at 8:55 PM.
VOID Board of Directors - Meeting Minutes
Via Conference Call
Saturday, April 8, 2006 4:00PM - 5:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: Establish a means of keeping Vote Out Incumbents for Democracy and its Board members in compliance with applicable federal and local laws and regulations.
VOID Board of Directors - Meeting Minutes
Saturday, February 25, 2006 3:30PM - 4:00PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
Meeting was conducted by Instant Messenger
PURPOSE: To establish a checking account with dual oversight between President and Treasurer and to secure tax-exemption for donations, dues, and contributions and expenditures through operations as a not-for-profit independent political education and information organization.
MEETING SUMMARY:
1. All members of the Vote Out Incumbents for Democracy (VOID) Board of Directors were in attendance.
2. David Remer sought Board authorization to establish a checking account for VOID with the First National Bank in San Antonio, Texas. The motion was put before the Board to authorize the President to establish a checking account with the President as the sole signatory on the account, meaning only the President could sign checks and withdraw funds from the account; with the provision, that VOID's Treasurer be given access to view the transactions on the account.
The motion was voted on and approved unanimously.
The board further resolved that:
The ability to transfer incoming donations from the PayPal account into the Checking account is easy, so this motion should included the provision that both the Secretary and Treasurer must be notified at least 24 hours in advance prior to the President moving funds out of the checking account for any reason. No notification is required when transferring contributions or dues from the PayPay account to the Checking account. The 24-hour requirement is waived in those circumstances in which the Treasurer and Secretary are notified in less than 24 hours, and both agree to the transfer. By unanimous vote, the Board authorized David Remer to act in the manner thus described on behalf of the VOID organization.
3. Election time campaigning for or against candidates near election time is a prohibition placed on 501(c)4 organizations by the IRS. Since, we organized as a not for profit, non-partisan voter education organization, this prohibition does not affect us unless, and until, an IRS predefined period before an election, and then, only if we should decide to advocate for, or against, specific candidates or a slate of candidates. Due to this fact, David Remer proposed that we continue to pursue our current activities as a not for profit educational organization which fall under the purview of both 501(c)4 and 527 organizations. In the event that we decide in September to campaign against incumbents, we will need to contact the IRS regarding reorganizing under the 527 code. As a 527 organization, we are free to campaign against incumbents, our reporting requirements are minimal, and as long as we're structured primarily as a web based association of persons, we are exempt from many FEC regulations. In addition, we would be taxable only on revenues which are not raised for our primary purpose, (e.g. interest accrued on accounts). If and when a 527 designation is warranted, we may need to file 1120-POL due the 15th day of the 3rd month after the close of the taxable year in 2007. Exemption: Political organization with no taxable income after taking the $100 specific deduction. Also, we have reached the $1000 limit for registering and may have to register with the FEC ASAP.
4. By unanimous vote, the Board moved to officially organize VOID on not for profit principles whose efforts are aimed at educating the voting public as to how they can, with their vote, clean up corruption and bring about necessary reforms to insure Congress and politicians look to the voters, not wealthy donors or special interests, for how to vote on issues of national importance. It was further agreed if VOID chooses to engage in activities defined by IRS 527 regulations, VOID will make the appropriate filings at that time.
5. By unanimous vote The Board authorized the President, David Remer, to initiate any necessary filings to facilitate and insure compliance with IRS and FEC regulations.
6. Board addressed all items on the agenda. President motioned to adjourn the meeting. Board voted unanimously to adjourn this meeting. The next meeting will be scheduled at a future date.
NEXT STEPS:
Board will schedule a meeting for March, once the need arises.
VOID Board of Directors - Meeting Minutes
Monday, January 9, 2006 8:30PM - 9:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: Discuss changes to Local Chapter memberships, accounting and funding procedures, address nature of contract development for Local Chapters, address the need for VOID accounting and cash control measures and the need for Daniel Summars, VOID Treasurer to report concerning the accounting of VOID funds in future meetings, as well as plan an initial budget for VOID.
VOID Board of Directors - Meeting Minutes
Thursday, January 5, 2006 8:00PM - 9:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: Establish rules of conduct and 3rd party advertising policy; report status of domain transfers and location of incorporation research; request review of web site changes; schedule special Board meeting.
VOID Board of Directors - Meeting Minutes
Monday, January 2, 2006 7:30PM - 9:30PM
ATTENDEES:
David R. Remer, President
Daniel Summars, Treasurer
Stephanie Crist, Secretary
PURPOSE: Establish Board rules, membership dues, local chapters plan, incorporation proceedings, and the status of domain name transfers.
